Smartbox.ai is a Regulatory Technology that automates the Data Subject Access Request responses, replacing manual workflows with an efficient DSAR management solution for reviewing and redacting datasets containing hundreds of files.
Request Tracker: Never Miss a Deadline
Smartbox.ai provides full visibility of all DSARs that are waiting for a response. It includes information on deadlines, the current stage of DSARs, who's responsible, and any further actions needed. We offer a centralised management hub that helps you and your team stay on top of all DSARs.
Respond to SARs in Just a Few Days
Our clients have reduced the time required for DSAR responses by up to 80%, from weeks to just a couple of days. The response process involves two of the most time-consuming steps: third-party data discovery and redaction. With Smartbox.ai, both can be completed within the same day.
Reduce Risk of Errors
Smartbox.ai significantly reduces the likelihood of human errors in manual administrative processes. By automating complex and repetitive tasks, Smartbox.ai ensures accuracy and consistency, thereby eliminating the risk of human error.
Your Reputation is Core
When it comes to third-party data, GDPR compliance is crucial. All third-party and private data must be securely protected, and any cross-contamination must be avoided at all costs to avoid reputational damage. Let us take this burden off your shoulders.
All datasets uploaded to Smartbox.ai, including email threads, documents, and handwritten notes, are automatically converted into readable PDFs and are completely ready for future redaction.
Reduce the number of files to be processed by removing duplicates, near duplicates, and clutter. Typically, Smartbox.ai clients reduce their file size by three times through smart analysis and bulk deduplication. This saves hours or even days of your Data Protection Team's time, as well as cloud consumption.
Smartbox.ai analyses and automatically identifies third-party data, personal, or sensitive data. Once analysed and discovered, this data will be grouped into categories for bulk actions and colour-coded in the file for your convenience.
The bulk redaction feature in Smartbox.ai allows users to accomplish thousands of redactions across the entire dataset with a single click, making the redacting process a breeze.
Collaborate on DSAR cases with colleagues to review, approve, or redact data within the dataset. Additionally, you can add notes explaining why particular information was redacted if questioned by the ICO. Smartbox.ai Notes allows you to navigate directly to the questionable parts of the DSAR, eliminating the need to trawl through hundreds of pages.
After reviewing and redacting third-party information, sensitive data across the entire dataset, the DSAR response can be securely disclosed externally via a secure link.
Request a 30-minute demo with our expert.
