“Organisations that are dealing with DSARs are under an ever-increasing time pressure to provide defensible and redacted disclosure. It is therefore important that any technology-assisted solution we use helps us review datasets quickly, accurately and has the necessary tools to help us complete the necessary review, redaction, and preparation phases competitively. Smartbox.ai greatly assists with delivering this objective.”
Sarah Hayes
Employment Department
Paris Smith LLP
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Enhanced Efficiency
Smartbox.ai reduces the time required to process DSARs by up to 80%, significantly decreasing the effort involved. This improvement in legal team efficiency enables them to handle a higher volume of DSAR requests seamlessly.
Cost Savings
Smartbox.ai automates repetitive tasks and minimises manual workflows, enabling law firms to achieve substantial cost savings in labour and compliance. This automation streamlines operations and allows firms to allocate resources to core business activities.
Improved Compliance
Designed with data protection regulations at its core, Smartbox.ai empowers Data Protection Practice Lead to manage DSARs in a compliant manner. The platform ensures adherence to legal standards, significantly reducing the risk of non-compliance.
Error Reduction
Smartbox.ai effectively minimises the risk of human errors in responses by automating complex and repetitive tasks. In legal practice, where accuracy is critical due to the sensitive nature of the information involved, this automation ensures that DSARs are handled with the ultimate precision.
How Smartbox.ai Works
Identification of Sensitive Data
Smartbox.ai analyses and automatically identifies third-party data, personal, or sensitive data. Once analysed and discovered, this data will be grouped into categories for bulk actions and colour-coded in the file for your convenience.
Deduplication
Smartbox.ai effectively reduces the volume of files to be processed by removing duplicates, near duplicates, and unnecessary clutter. Clients utilising Smartbox.ai typically experience a file size reduction of up to three times, achieved through intelligent analysis and bulk deduplication techniques.
Bulk Redaction
The bulk redaction feature in Smartbox.ai allows users to efficiently implement thousands of redactions across an entire dataset with a single click, streamlining the redaction process and significantly reducing the time required.
Smart Tagging and Notes
Collaborate on DSAR cases with colleagues to review, approve, or redact data within the dataset. Additionally, you can add notes explaining why particular information was redacted if questioned by the ICO. Smartbox.ai Notes allows you to navigate directly to the questionable parts of the DSAR, eliminating the need to trawl through hundreds of pages.
Secure Disclosure
Upon completing the review and redaction of third-party information and sensitive data across the entire dataset, the DSAR response can be securely disclosed externally through a secure workflow, contingent upon subject identity verification.
Support From Smartbox.ai Expert
Our Customer Success Executive delivers comprehensive training, guiding your team through the platform to demonstrate how each professional within your organisation can benefit from Smartbox.ai. This enables legal professionals to focus on their most strategic workflows while Smartbox.ai efficiently manages request-to-request operations.
